Privacy Policy & Terms and Conditions

Last updated December 2025

PRIVACY POLICY

Introduction

This Privacy Policy applies to the website www.gihpc.com (the “Website“) and is operated by the Ismaili Religious Association of USA (the “Association,” “we,” “us,” “our“), in partnership with Baylor College of Medicine, and Texas Children’s Hospital. The Global Ismaili Health Professionals Conference 2026 (the “Conference“) will take place April 17-19, 2026, at The Ismaili Center, Houston, Texas.

We are committed to protecting your privacy and ensuring you have a positive experience on our Website. This Privacy Policy explains:

• What information we collect from you
• How we use and process your information
• How we protect your information
• Your rights regarding your information
• How to contact us regarding your privacy concerns

If you have any questions about this Privacy Policy or our privacy practices, please contact us at conference@gihpc.com.

Please read this Privacy Policy carefully. By accessing or using the Website, you acknowledge that you have read, understood, and agree to be bound by all of the terms of this Privacy Policy. If you do not agree with our policies and practices, please do not use our Website.

1. INFORMATION WE COLLECT

1.1 Information You Provide Voluntarily

We collect personal information that you voluntarily submit through various forms and features on the Website, including:

Contact Form

When you submit an inquiry through our contact form, we collect:

• First Name
• Last Name
• Email Address
• Contact Phone Number
• Reason for Request
• Free Text Note Describing Your Query

Join the Waitlist

When you request to join the conference waitlist, we collect:

• First Name
• Middle Name
• Last Name
• Email Address
• Contact Phone Number
• Profession
• Jurisdiction (US, UK, CA, or Other)
• Interest in Volunteering (Yes/No)
• Interest in Speaking (Yes/No)

By submitting your information through the waitlist form, you provide your express consent for the Conference organizing committee to collect, store, and securely process your personal information for conference-related purposes.

Abstract and Poster Submission

When you submit an abstract or poster for Conference consideration (submitted through the Whova platform), we collect:

• Project/Presentation Title
• Full Name
• Academic Degrees and Credentials
• Professional Affiliations
• Email Address
• 300-Word Project Narrative
• Country of Residence
• Geographic Region

Submitted abstracts and poster proposals will be reviewed by an international team of qualified healthcare professionals serving on the Conference review committee.

Conference Registration

When you register for the Conference (submitted through the Whova platform), we collect:

• Full Name
• Professional Credentials
• Mailing Address (Street, City, State, Postal Code)
• Contact Phone Number
• Email Address
• Jurisdiction
• Payment Information (Credit Card Details processed securely by third-party payment processors)

US-based registrants will be cross-checked against the International Health Professionals Association (IHPA) membership database to verify membership eligibility. Registration information will be shared with Baylor College of Medicine and Texas Children’s Hospital for purposes of providing CME (Continuing Medical Education) and CNE (Continuing Nursing Education) credits to eligible attendees.

1.2 Information Automatically Collected

When you visit our Website, we automatically collect certain technical and usage information that does not personally identify you, including:

• Device Information: Device type, model, manufacturer, operating system, unique device identifiers, mobile network information
• Browser Information: Browser type, version, language preferences, referring website URL
• IP Address: Internet Protocol (IP) address, which may indicate your general geographic location
• Usage Data: Pages and content viewed, links clicked, actions taken on the Website, date and time of activities, duration of visits, features accessed
• Location Data: General geographic location inferred from IP address (not precise GPS location unless separately enabled)
• Performance Data: Load times, response times, error messages, system activity

This automatically collected information is used primarily to:

• Maintain the security and functionality of our Website
• Conduct internal analytics and reporting
• Improve user experience and Website performance
• Detect and prevent fraud or malicious activity
• Ensure compliance with our terms and policies

1.3 Cookies and Similar Tracking Technologies

Like most websites, we use cookies and similar tracking technologies to recognize you, track your interactions with our Website, personalize your experience, and measure the effectiveness of our marketing efforts. These technologies include:

Cookies

Cookies are small text files placed on your computer or device that contain limited amounts of information. We use both:

• Persistent Cookies: Remain on your device after you close your browser, allowing us to recognize you on future visits
• Session Cookies: Deleted when you close your browser, used to enable specific Website features and functionality

Web Beacons and Pixels

Small electronic files placed within webpage images or content that transmit information to us when accessed, helping us measure user engagement and marketing effectiveness.

Log Files

Server logs automatically record technical information about your use of the Website, including IP address, browser type, pages visited, and timestamps.

Your Cookie Preferences:
You can control cookies through your browser settings. Most browsers allow you to:

• Receive notification before cookies are stored
• Refuse to accept cookies
• Delete stored cookies

However, disabling cookies may limit your ability to use certain features of the Website or may prevent you from accessing some content.

1.4 Third-Party Analytics

We use Google Analytics to collect and analyze information about how visitors use our Website. Google Analytics collects:

• Frequency and timing of visits
• Pages viewed during visits
• Referring website information
• IP address (anonymized in most cases)

Google Analytics information is used to improve the Website and enhance user experience. We do not combine Google Analytics data with personally identifiable information. Google’s use of data is governed by the Google Analytics Terms of Use and Google Privacy Policy. You can opt out of Google Analytics tracking by disabling cookies or using Google’s opt-out browser extension.

1.5 Information from Third-Party Platforms

Some Website functionality is provided through third-party platforms:

• Whova Platform: Abstract/poster submissions and conference registration are processed through the Whova event management platform. Whova’s privacy practices are governed by their separate privacy policy.

We ensure that third-party platforms with access to your information maintain appropriate security standards and use your information only for purposes related to the Conference.

2. HOW WE USE YOUR INFORMATION

We use the personal information we collect for the following purposes:

2.1 Conference Administration and Communication

• Processing your waitlist registration and notifying you of registration availability
• Registering you for the Conference and confirming your attendance
• Sending you Conference updates, announcements, schedules, and related information
• Coordinating abstract/poster submissions and evaluation
• Facilitating your participation as a speaker, volunteer, or other Conference role
• Sharing your information with affiliated Ismaili organizations (including the Ismaili Religious Association of USA and regional/international Ismaili Councils) for international participant coordination and community engagement

2.2 Membership and Credential Verification

• Verifying your IHPA membership status (for US-based registrants)
• Validating professional credentials and qualifications
• Determining eligibility for CME or CNE credit recognition
• Ensuring attendee qualifications and Conference requirements are met

2.3 CME and CNE Credit Administration

• Sharing your registration information with Baylor College of Medicine to provide CME credits
• Sharing your registration information with Texas Children’s Hospital to provide CNE credits
• Tracking your Conference attendance for credit purposes
• Issuing certificates of attendance and credit documentation

2.4 Responding to Your Inquiries

• Responding to questions submitted through the contact form
• Addressing requests for additional information about the Conference
• Providing customer support and technical assistance
• Following up on your inquiries in a timely manner

2.5 Conference Planning and Improvement

• Evaluating abstract and poster submissions
• Planning Conference programming and scheduling
• Identifying speakers and panelists
• Assessing volunteer opportunities and recruitment
• Analyzing attendance patterns and Conference metrics

2.6 Website Security and Operations

• Monitoring for and preventing fraudulent activity, unauthorized access, and security threats
• Maintaining the functionality and integrity of our Website
• Troubleshooting technical issues
• Ensuring compliance with our policies and legal obligations

2.7 Analytics and Performance Improvement

• Analyzing user behavior and Website usage patterns
• Measuring the effectiveness of marketing campaigns
• Improving Website design, functionality, and user experience
• Determining popular content and features

2.8 Legal Compliance

• Complying with applicable laws, regulations, and legal process
• Responding to lawful subpoenas, court orders, and government requests
• Protecting our legal rights and enforcing our terms and policies
• Preventing fraud, abuse, and illegal activity

2.9 Marketing and Promotional Communications

We may send you marketing emails and promotional communications regarding:

• Future conferences and professional development opportunities
• Updates from our affiliated organizations and partners
• Announcements related to healthcare professional topics of interest
• Invitations to specialized programs or events

You may opt out of marketing communications at any time by:

• Clicking the “Unsubscribe” link in any promotional email
• Contacting us at conference@gihpc.com with your request
• Updating your preferences through your account settings (if available)

Opt-out of marketing communications will not affect transactional messages related to your Conference registration or essential updates.

3. HOW WE SHARE YOUR INFORMATION

3.1 Affiliated Organizations and Partners

We may share your information with affiliated organizations and partners exclusively for Conference-related purposes, including:

• His Highness Prince Aga Khan Shia Imami Ismaili Council for the United States of America and its local councils– Community coordination and administration support and future event planning
• Regional and International Ismaili Councils – Including His Highness Prince Aga Khan Shia Imami Ismaili Councils in the United Kingdom, Canada, and other jurisdictions for international participant coordination
• Baylor College of Medicine – CME credit provider and co-organizer
• Texas Children’s Hospital – CNE credit provider
• International Health Professionals Association (IHPA) – For membership verification (US-based registrants only)
• Other affiliated Ismaili institutions and organizations within the Aga Khan Development Network – As necessary for event planning, administration, and coordination of international participants

3.2 Third-Party Service Providers

We work with carefully selected third-party vendors and service providers who perform services on our behalf, including:

• Whova (Event Management Platform): Hosts abstract submission, registration, and attendee management
• Payment Processors: Securely process credit card payments for Conference registration
• Email Service Providers: Send transactional and marketing communications
• Web Hosting Providers: Host and maintain our Website
• Cloud Storage Providers: Securely store data
• Customer Service Providers: Provide technical support and customer service

These service providers are contractually obligated to maintain the confidentiality and security of your information and to use it only for purposes necessary to provide services to us.

3.3 Legal Requirements and Protection

We may disclose your information when legally required or necessary to:

• Comply with applicable laws, regulations, court orders, or government requests
• Respond to lawful subpoenas or other legal process
• Protect the safety, rights, and property of the Conference, our users, or the public
• Enforce our Terms and Conditions and other agreements
• Prevent or investigate possible wrongdoing, fraud, or security threats
• Establish, exercise, or defend legal claims

3.4 What We Do NOT Do

• We do not sell your personal information to third parties for their marketing purposes
• We do not rent or trade your information to unaffiliated organizations
• We do not share credit card information except with PCI-compliant payment processors necessary to process your registration
• We do not use your information for purposes beyond what is disclosed in this Privacy Policy, except with your explicit consent

4. DATA RETENTION

We retain your personal information only as long as necessary to achieve the purposes for which it was collected or as required by law, whichever is longer.

Retention Periods by Information Type

When we no longer need your information, we will either:

• Delete it securely
• Anonymize it so you cannot be identified
• Retain it in secure, isolated storage if deletion is not possible (e.g., archived backup systems)

5. DATA SECURITY

We implement comprehensive technical and organizational security measures designed to protect your personal information against unauthorized access, alteration, disclosure, or destruction. Our security practices include:

Technical Safeguards

• SSL/TLS Encryption: Data transmitted between your browser and our Website is encrypted using industry-standard encryption protocols
• Secure Payment Processing: Credit card processing complies with PCI DSS (Payment Card Industry Data Security Standard)
• Firewall Protection: Network firewalls monitor and control inbound and outbound traffic
• Access Controls: Only authorized personnel with business need can access personal information
• Intrusion Detection: Systems monitor for suspicious activity and potential security threats

Organizational Safeguards

• Staff Training: Regular security awareness training for all employees with access to personal information
• Confidentiality Agreements: Employees and contractors sign confidentiality agreements
• Data Minimization: We collect only the information necessary for specified purposes
• Regular Security Audits: Periodic assessments of our security measures and practices

Your Responsibilities

• You are responsible for maintaining the confidentiality of any login credentials or passwords you create
• Do not disclose your password to third parties
• Notify us immediately of any unauthorized access or suspected security breach
• Ensure you access the Website only through secure networks
• Log out properly after each session

Limitations

While we employ strong security measures, no system is 100% secure. We cannot guarantee absolute security against all possible threats, including:

• Sophisticated cyber attacks or malware
• Unauthorized access by skilled hackers
• Data breaches at third-party service providers despite contractual security requirements
• Other unforeseen security vulnerabilities

Transmission of information over the internet or use of electronic storage inherently carries some risk. You acknowledge these risks and use the Website at your own risk.

6. YOUR PRIVACY RIGHTS

6.1 Right to Access Your Information

You have the right to request and obtain a copy of the personal information we have collected about you. You may:

• Access information associated with your user account (if created)
• Request a copy of your information by contacting conference@gihpc.com
• Receive your information in a portable, machine-readable format where applicable

6.2 Right to Correct Your Information

If you believe the personal information we hold about you is inaccurate, incomplete, or outdated, you may:

• Update your information directly through your account settings (if available)
• Submit a correction request to conference@gihpc.com with supporting documentation

6.3 Right to Delete Your Information

You may request deletion of your personal information, subject to certain legal and operational exceptions:

• We may retain information necessary for legal compliance, tax purposes, or ongoing business needs
• Information in backup systems may take additional time to delete
• Deletion of certain information may prevent your participation in the Conference

6.4 Right to Opt-Out of Communications

You may opt out of:

• Marketing Emails: Click the unsubscribe link in any marketing email or contact conference@gihpc.com
• Promotional Communications: Notify us of your preferences
• Targeted Advertising: Disable cookies through your browser settings or use Google Analytics opt-out tools

Note: You cannot opt out of transactional communications related to your Conference registration or important administrative messages.

6.5 Right to Withdraw Consent

If you have provided consent for specific uses of your information, you may withdraw that consent at any time by contacting conference@gihpc.com. We will stop using your information for those purposes, though we may still retain it for legal or operational purposes.

6.6 Right to Non-Discrimination

We will not discriminate against you for exercising any of your privacy rights. We will not:

• Deny you goods or services
• Charge you different prices or rates
• Provide you with different quality of service
• Suggest you are ineligible or less valued

6.7 California Privacy Rights

If you are a California resident, you have additional rights under California Civil Code Section 1798.83 (the “Shine The Light” Law) and the California Consumer Privacy Act (CCPA):

• Right to know what personal information is collected and how it is used
• Right to know whether personal information is sold or shared
• Right to access and delete your personal information
• Right to non-discrimination for exercising your rights

To exercise your California privacy rights, submit a written request to conference@gihpc.com with:

• Your name and current email address
• A clear description of your request
• Documentation of your California residency

We will respond to verified requests within 45 days. We may require verification of your identity before processing your request.

6.8 How to Exercise Your Rights

To exercise any of these rights, please contact:

Email: conference@gihpc.com
Mail: RE: Global Ismaili Health Professionals Conference 2026
Ismaili Religious Association of USA
The Ismaili Center
2323 Allen Pkwy, Houston, Tx 77019

When you submit a request, please include:

• Your full name
• Email address used for registration or submission
• Specific request and information needed
• Any supporting documentation

We will verify your identity before processing your request. We typically respond within 30-45 days. If we need additional information, we will contact you.

7. COOKIES AND TRACKING – DETAILED INFORMATION

7.1 Types of Cookies We Use

Strictly Necessary Cookies

• Required for basic Website functionality
• Enable login, form submission, and security features
• Cannot be disabled without breaking core Website functionality

Performance and Analytics Cookies

• Collect information about how you use the Website
• Analyze which pages are popular, user flow, and engagement
• Do not identify you personally but track usage patterns
• Include Google Analytics cookies

Functionality Cookies

• Remember your preferences and choices
• Enable personalized features and custom content
• Store language preferences and settings

Marketing and Targeting Cookies

• Track your behavior across our Website and partner websites
• Deliver targeted advertising based on your interests
• Measure advertising campaign effectiveness

7.2 Do-Not-Track Preferences

Your web browser or device may send “Do Not Track” (DNT) signals. Currently, there is no uniform industry standard for recognizing or responding to DNT signals. Therefore, we do not currently alter our data collection practices when we receive DNT signals. If industry standards for DNT are established and adopted, we will update this Privacy Policy accordingly.

7.3 Managing Your Cookie Preferences

Through Your Browser:
Most browsers allow you to control cookies through settings:

• Chrome: Settings > Privacy and Security > Cookies
• Safari: Preferences > Privacy > Cookies and Website Data
• Firefox: Settings > Privacy > Cookies and Site Data
• Edge: Settings > Privacy > Cookies and Site Data

Through Google Analytics:
Opt out of Google Analytics tracking: https://tools.google.com/dlpage/gaoptout

Through Industry Opt-Out Tools:

• Digital Advertising Alliance: https://optout.aboutads.info
• Network Advertising Initiative: https://optout.networkadvertising.org

8. THIRD-PARTY LINKS AND SERVICES

Our Website may contain links to external websites operated by third parties. This Privacy Policy applies only to our Website. We are not responsible for the privacy practices, security measures, or content of linked websites.

When you click on external links, you leave our Website and are subject to the privacy policies of those third-party websites. We recommend reviewing the privacy policies of any third-party websites before providing your personal information.

Examples of third-party services integrated with our Website include:

• Whova Event Platform – Abstract submission, registration
• Google Analytics – Website analytics
• Payment Processors – Secure credit card processing

9. INTERNATIONAL DATA TRANSFERS

The Conference is organized by an international organization with participants globally. Your information may be processed and stored in multiple countries, including the United States, the United Kingdom, Canada, and other jurisdictions where our affiliated organizations operate.

By providing your information, you acknowledge and consent to:

• Processing of your information outside your country of residence
• Transfer of your information across national borders
• Application of the laws and regulations of the United States and the applicable state (Texas)

If you are located in the European Union or other jurisdictions with data protection laws, we will comply with applicable requirements for international transfers, including:

• Ensuring adequate safeguards are in place
• Using standard contractual clauses where necessary
• Obtaining your explicit consent for certain transfers

10. CHILDREN’S PRIVACY

Our Website and Conference are not designed for or directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If we discover that we have collected information from a child under 13, we will delete that information promptly.

If you are under 18, you may need parental consent to provide certain types of information or to participate in the Conference. Parents or guardians can contact us at conference@gihpc.com if they believe their child has submitted information through our Website.

11. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time to reflect:

• Changes in our practices
• Changes in technology and security standards
• Changes in applicable laws and regulations
• Other operational or administrative reasons

When we make material changes, we will:

• Post the updated Privacy Policy on our Website
• Update the “Last Updated” date at the beginning of this document
• Notify you via email if the changes significantly affect how we use your information

Your continued use of the Website following the posting of revised Privacy Policy terms means you accept and agree to the changes.

12. CONTACT US

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

Email: conference@gihpc.com

Response Time: We typically respond to privacy inquiries within 10 business days.

TERMS AND CONDITIONS

Introduction

These Terms and Conditions govern your access to and use of the website www.gihpc.com (the “Website“) and your participation in the Global Ismaili Health Professionals Conference 2026 (the “Conference“), scheduled for April 17-19, 2026, at The Ismaili Center, Houston, Texas.

The Website and Conference are operated by the Ismaili Religious Association of USA (the “Association,” “we,” “us,” “our“), in partnership with Baylor College of Medicine, and Texas Children’s Hospital. The Conference may also involve coordination with regional and international Ismaili Councils and organizations within the Aga Khan Development Network.

By accessing the Website or registering for the Conference, you acknowledge that you have read, understood, and agree to be bound by these Terms and Conditions. If you do not agree with any part of these terms, please do not access the Website or register for the Conference.

1. USE LICENSE

1.1 Grant of License

We grant you a limited, non-exclusive, non-transferable, revocable license to access and use the Website and its content solely for lawful purposes related to:

• Learning about the Conference
• Joining the waitlist
• Submitting abstracts or posters
• Registering for the Conference
• Communicating with the Conference organizers

1.2 Restrictions on Use

You agree NOT to:

• Reproduce, duplicate, copy, sell, resell, or exploit any portion of the Website or its content without our express written permission
• Use the Website for any illegal purpose or in violation of any applicable laws or regulations
• Harass, abuse, defame, threaten, or intimidate any other user or Conference participant
• Engage in hacking, cracking, phishing, or other unauthorized access attempts
• Transmit viruses, malware, or any code of destructive nature
• Collect or track personal information of other users without consent
• Spam or send unsolicited communications through the Website
• Systematically download or extract data in bulk
• Frame or embed the Website within another website without permission
• Reverse engineer, decompile, or attempt to derive source code
• Bypass or circumvent any security or authentication measures
• Interfere with or disrupt the normal operation of the Website or its servers

1.3 License Termination

We may revoke your access license immediately if you violate these Terms and Conditions. Upon termination:

• Your right to access the Website ceases immediately
• You must delete or return all downloaded content
• We may pursue legal action for any damages or violations

2. CONFERENCE REGISTRATION AND PARTICIPATION

2.1 Eligibility

By registering for the Conference, you represent and warrant that:

• You are at least 18 years of age
• You have the legal capacity to enter into a binding agreement
• All information you provide is true, accurate, complete, and current
• You are a qualified healthcare professional or medical student
• You meet any specific eligibility requirements (e.g., IHPA membership for US-based registrants seeking CME credits)

The Conference organizers reserve the right to verify your credentials and eligibility. If you misrepresent your qualifications or credentials, your registration may be cancelled without refund.

2.2 Registration Process

Conference registration occurs through the Whova event management platform:

1. Join the waitlist at www.gihpc.com and await notification of registration availability
2. Selected waitlist candidates will receive registration instructions
3. Complete the online registration form with accurate information
4. Submit payment via secure credit card processing
5. Receive confirmation of registration and access to Conference materials

Registrations are non-binding until payment is received and processed successfully. We will send you a confirmation email with your registration details.

2.3 Registration Information Accuracy

You agree to:

• Provide accurate, truthful, and complete information during registration
• Update your information immediately if any changes occur
• Notify us of errors or inaccuracies as soon as possible
• Maintain the confidentiality of any login credentials or access codes

We reserve the right to cancel registrations containing false, misleading, or fraudulent information.

2.4 Confirmation and Access

Upon successful registration and payment:

• You will receive a confirmation email with login credentials for Whova
• You will have access to the Conference program, abstracts, and networking features
• You will receive pre-Conference communications with logistics and instructions
• You will be provided information regarding CME or CNE credit registration (if eligible)

2.5 Accessibility

• The Ismaili Center Houston complies with the Americans with Disabilities Act (ADA). If you require special assistance during the conference, please indicate your needs in the registration form or contact the registration team in advance.

3. FEES AND PAYMENT

3.1 Registration Fees

Conference registration fees are set by the organizing committee and posted on the Website. Fees may vary based on:

• Early bird vs. standard registration periods
• Professional status (physician, nurse, student, etc.)
• Membership status (IHPA members vs. non-members)
• Add-ons or special workshops (if applicable)

3.2 Payment Terms

• Registration fees are due upon completion of online registration
• We accept major credit cards (Visa, MasterCard, American Express, Discover)
• Payment is processed through secure, PCI-compliant third-party payment processors
• Your credit card will be charged at the time of registration confirmation
• You will receive a receipt via email

3.3 Billing Disputes

If you dispute a charge, you must contact us within 30 days of the transaction:

• Email: conference@gihpc.com
• Provide your registration confirmation number and transaction details
• Explain the basis of your dispute

We will investigate disputes and respond within 10 business days.

3.4 Tax Responsibility

Registration fees may be subject to applicable sales tax or other taxes depending on your jurisdiction. You are responsible for paying any taxes due on your registration. We will collect and remit applicable taxes as required by law.

4. CANCELLATION AND REFUND POLICY

4.1 Conference Cancellation by Organizers

If the Conference is cancelled by the organizing committee due to circumstances beyond our control (e.g., natural disaster, public health emergency, force majeure), we will:

• Provide notice to all registered participants
• Issue full refunds of registration fees within 30 days
• Offer registration for a rescheduled Conference date (if applicable)
• Consider alternative participation methods (e.g., virtual Conference)

4.2 Participant Cancellation

If you wish to cancel your Conference registration:

Full Refund:

• Full refunds are available for cancellations made by January 31, 2026.

No Refund:

• No refunds will be issued after January 31, 2026.

4.3 Cancellation Procedure

To cancel your registration:

1. Visit our Contact page located at https://gihpc.com/contact/.
2. For the “What is this request about?” field, select “Registration.”
3. In the “Please share how we can help” field, state that you are requesting a refund and the reason you wish to cancel.  

Please note that immediately upon submitting your request to cancel your registration, the spot will be made available to others who wish to attend. Upon cancellation, you will be unable to re-register to attend the conference.

We will process cancellations within 5 business days of receipt and issue refunds within 10-14 business days to your original payment method.

4.4 No-Shows

Participants who do not attend the Conference without cancellation notification forgo all refunds and CME/CNE credit. If you anticipate being unable to attend, please notify us as soon as possible.

4.5 Transfers

Conference registrations may not be transferred to another individual. Each person must register separately. If you wish to provide access to someone else, they must complete their own registration.

5. ABSTRACT AND POSTER SUBMISSIONS

5.1 Submission Process

Abstracts and posters are submitted through the Whova platform and must include:

• Project or presentation title
• Full name and academic credentials of presenting author
• Professional affiliations and institution
• 300-word narrative describing the project, research, or educational content
• Country and geographic region of origin

5.2 Submission Standards

All submissions must:

• Be original work or authorized to be presented at the Conference
• Comply with ethical standards for research and healthcare professional practice
• Not contain false, fraudulent, defamatory, or misleading information
• Respect intellectual property rights and confidentiality obligations
• Comply with all applicable laws and regulations

5.3 Review and Evaluation

Submitted abstracts and posters will be:

• Evaluated by an international team of qualified healthcare professional reviewers
• Assessed based on relevance, quality, originality, and educational value
• Scored using established rubrics and evaluation criteria
• Accepted or rejected based on Conference programming needs and quality standards

5.4 Notifications

• Acceptance or rejection notifications will be sent via email to the corresponding author
• Accepted submissions will include instructions for final presentation preparation
• Presentation format (oral presentation, poster session, etc.) will be specified
• Presenters are required to confirm their participation within 5 business days

5.5 Intellectual Property Rights

By submitting an abstract or poster:

• You represent that you own or have authorization to use all content included
• You grant the Conference organizers a non-exclusive, royalty-free license to use your submission for:
  • Inclusion in the Conference program and materials
  • Publication in Conference proceedings (if applicable)
  • Archival and educational purposes
  • Promotion of future conferences
• You retain ownership of your work
• The Conference organizers may not modify your submission without your consent

5.6 Presentation Requirements

If your abstract is accepted and you present:

• You must arrive early to test technical equipment (if applicable)
• Presentations must adhere to specified time limits strictly
• Professionalism and appropriate conduct are expected
• Presentations may not promote commercial products or services without disclosure
• Presentations must respect patient privacy and maintain professional standards

5.7 Withdrawal of Submissions

If you need to withdraw your submission:

• Contact conference@gihpc.com immediately
• Provide your submission title and registration number
• Withdrawn submissions cannot be resubmitted later unless approved by the committee

6. CME AND CNE CREDITS

6.1 Credit Eligibility

CME and CNE credits are available through:

• CME Credits: Baylor College of Medicine (for physicians and qualified healthcare professionals)
• CNE Credits: Texas Children’s Hospital (for nurses and nursing students)

6.2 Eligibility Requirements

To earn CME or CNE credits, you must:

• Be registered as a Conference participant
• Attend the Conference in person (live virtual attendance may not qualify; verify with credentialing body)
• Maintain specific attendance at designated sessions (usually 80% attendance minimum)
• Complete any required evaluation forms
• Meet the professional credential requirements of the credentialing body

US-based registrants seeking CME credits must verify IHPA membership status.

6.3 Accreditation Statements

The Conference is accredited for CME and CNE credit as follows:

CME Credit:
This activity has been planned and implemented in accordance with the accreditation requirements and policies of the Accreditation Council for Continuing Medical Education (ACCME) through the joint providership of Baylor College of Medicine and Ismaili Religious Association of USA. Baylor College of Medicine is accredited by the ACCME to provide continuing medical education for physicians. This activity is approved for AMA PRA Category 1 Credit.

CNE Credit:
Texas Children’s Hospital is accredited with distinction as a provider of nursing continuing professional development by the American Nurses Credentialing Center’s Commission on Accreditation.

6.4 Credit Award

Following the Conference, participants who meet eligibility requirements will receive:

• Official certificate of attendance
• Statement of CME or CNE credits earned
• Transcript documentation for professional licensing bodies if required

Credits will be issued within 30 days of Conference conclusion to the email address associated with your registration.

6.5 Credit Disputes

If you believe you are eligible for credits but did not receive them:

• Contact conference@gihpc.com within 30 days of Conference conclusion
• Provide your registration confirmation and contact information
• Submit documentation supporting your claim
• We will investigate and respond within 10 business days

7. CODE OF CONDUCT

7.1 Professional Standards

All Conference participants must maintain professional conduct and respect standards of:

• Mutual respect and courtesy
• Professional integrity and honesty
• Confidentiality and privacy
• Ethical healthcare practice
• Diversity, equity, and inclusion

7.2 Prohibited Conduct

You agree not to:

• Engage in harassment, bullying, or intimidation of other participants
• Discriminate against or demean others based on race, ethnicity, gender, sexual orientation, religion, disability, or other protected characteristics
• Disrupt Conference sessions or activities
• Engage in illegal activity
• Violate intellectual property or confidentiality rights
• Sexually harass or assault others
• Consume excessive alcohol or use illegal substances
• Damage Conference facilities or equipment
• Engage in unwelcome physical contact
• Make threats or engage in violence

7.3 Conference Badge

• For security reasons, your conference badge is required for admittance to all sessions, meals, and events. Please wear your badge visibly at all times. Lost badges should be reported to registration staff immediately.
• The conference badge is the sole property of the conference organizers
• Badges are non-transferable
• False certification, badge misuse, or assisting unauthorized persons to gain access is grounds for badge confiscation and removal from the conference without refund
• By giving an exhibitor or sponsor your badge to scan, you consent to them contacting you

7.4 Enforcement

The Conference organizers reserve the right to:

• Issue warnings for minor violations
• Require immediate departure from the Conference for serious violations
• Cancel Conference registration without refund for serious misconduct
• Report violations to relevant professional licensing bodies when appropriate
• Pursue legal action for criminal or tortious conduct

7.4 Reporting Violations

If you witness or experience prohibited conduct:

• Report immediately to any Conference staff member
• Contact conference@gihpc.com
• Email submissions will be treated confidentially to the extent possible
• The Conference organizers will investigate reports and take appropriate action

8. LIABILITY LIMITATIONS

8.1 Disclaimer of Warranties

The Website and Conference materials are provided “AS IS” and “AS AVAILABLE” without warranties of any kind, express or implied, including:

• Merchantability
• Fitness for a particular purpose
• Non-infringement
• Accuracy or completeness
• Timeliness or reliability

We do not warrant that:

• The Website will be error-free or uninterrupted
• Defects will be corrected
• The Website is free of viruses or malware
• Conference presentations are accurate or complete
• Medical or professional advice from Conference speakers is applicable to your situation

8.2 Limitation of Liability

To the maximum extent permitted by law, the Conference organizers, their officers, directors, employees, agents, and affiliates will not be liable for:

• Any indirect, incidental, special, consequential, or punitive damages
• Lost profits, revenue, data, or opportunity
• Damages arising from use or inability to use the Website or Conference
• Any claim arising from Conference cancellation or postponement
• Any claim arising from a participant’s medical condition or injury at the Conference
• Damages from third-party services or linked websites
• Any damages you suffer due to reliance on Website information or Conference presentations

This limitation applies even if we have been advised of the possibility of such damages.

8.3 Assumption of Risk

By attending the Conference, you assume all risks associated with:

• Travel to and from the Conference venue
• Your own medical health and any pre-existing conditions
• Interactions with other Conference participants
• Use of Conference facilities and equipment
• Any injury, illness, or harm that may occur at the Conference venue

8.4 No Medical Advice

Conference presentations, discussions, and materials are for educational purposes only and do not constitute medical advice, diagnosis, or treatment. You should:

• Consult with qualified healthcare professionals regarding medical matters
• Not rely on Conference information as a substitute for professional medical judgment
• Assume full responsibility for your healthcare decisions

9. INTELLECTUAL PROPERTY

9.1 Conference Materials and Content

All Conference materials, including:

• Presentation slides and handouts
• Videos and recordings
• Educational content
• Conference branding and logos
• Website content

…are owned by or licensed to the Conference organizers and protected by copyright and intellectual property laws.

9.2 Limited Personal Use License

You are granted a limited license to use Conference materials solely for:

• Your personal, non-commercial educational use
• Reference within your professional practice
• Sharing with patients or colleagues as appropriate to your professional role

9.3 Prohibited Uses

You may not:

• Reproduce or distribute Conference materials without authorization
• Sell or commercially use Conference content
• Create derivative works from Conference materials
• Claim ownership of Conference intellectual property
• Remove copyright or attribution notices

9.4 Recording and Photography

• I agree that the conference organizers, IHPA, and authorized third parties may photograph or record my likeness, image, name, voice, responses, and/or words. I grant permission to publish, display, reproduce, copy, and distribute these materials for promotional, educational, or membership activities worldwide in all forms of media now known or later developed, including but not limited to advertising, training, websites, social media, presentations, and marketing materials.
• Conference sessions may not be recorded, photographed, or live-streamed without express written permission
• Speakers retain ownership of their presentations
• Violating recording policies may result in removal from the Conference

9.5 Your Submitted Content

You retain ownership of any abstracts, posters, or content you submit, but grant the Conference organizers:

• A non-exclusive license to use, reproduce, and distribute your submission
• The right to include your work in Conference proceedings
• The right to archive your submission for educational purposes
• The right to promote your work in Conference materials and communications

10. INTERNATIONAL TRAVEL & VISA RESPONSIBILITIES

10.1 Attendee Responsibilities: The Conference organizers cannot intervene on behalf of attendees with any Embassy or U.S. Consulate via any method, including but not limited to fax, phone, mail, or email. Attendees are solely responsible for securing exit from their home country and entry into the United States.

10.2 Invitation Letter: Upon request, the conference will provide a letter stating your intent to attend the Conference once you are both registered and paid in full, which may assist you in obtaining your travel visa. Attendees may request a visa letter by contacting the registration team. Visa letters are not available to attendees who are not paid in full or have canceled their registration. If you are unable to obtain a visa, contact us regarding your registration options.

10.3 Visa Process: The visa application process can take eight months or more. Non-U.S. citizens are encouraged to apply for visas as early as possible, but no later than 3 months before April 17, 2026. Please note that a visa does not guarantee entry into the United States. Visa Waiver Program Citizens from countries that participate in the Visa Waiver Program may be able to enter the United States without a visa but must obtain Electronic System for Travel Authorization (ESTA) approval. For more information, visit the U.S. Customs and Border Protection website at cbp.gov/travel and the U.S. State Department website at travel.state.gov. 

10.4 Tips for a Successful Visa Application:

• Include a letter of invitation from the conference
• Provide proof of professional, scientific, and/or educational status
• Provide proof of society membership (IHPA) and meeting registration
• Present evidence of ties to your home country demonstrating intent to return
• Present your entire trip itinerary at the time of application

11. INDEMNIFICATION

You agree to indemnify, defend, and hold harmless the Conference organizers and their officers, directors, employees, agents, and affiliates from any and all claims, damages, losses, liabilities, and expenses (including reasonable attorney’s fees) arising from:

• Your violation of these Terms and Conditions
• Your violation of any applicable law or regulation
• Your negligence or willful misconduct
• Your use of the Website or participation in the Conference
• Any intellectual property infringement claims related to your submissions
• Any violation of third-party rights
• Any dispute between you and another Conference participant

12. SUSPENSION AND TERMINATION

12.1 Termination of Access

We may suspend or terminate your access to the Website or Conference:

• For violation of these Terms and Conditions
• For unlawful or unethical conduct
• For harassment or discrimination
• For intellectual property infringement
• For any conduct we deem harmful or inappropriate
• Due to circumstances beyond our control (e.g., force majeure)

12.2 Effect of Termination

Upon termination:

• Your right to access the Website ceases immediately
• Your Conference registration may be cancelled
• You forfeit any registration fees paid
• We may pursue legal remedies for damages
• Provisions regarding intellectual property, indemnification, and liability survive termination

12.3 Appeal

If your access is terminated, you may appeal by:

• Contacting conference@gihpc.com within 10 days of notification
• Providing a written explanation of your position
• The organizing committee will review and respond within 10 business days

13. THIRD-PARTY SERVICES AND LINKS

13.1 Third-Party Platforms and Affiliated Organizations

The Website uses third-party services and coordinates with affiliated organizations:

• Whova: Event management, abstract submission, registration
• Google Analytics: Website analytics
• Payment Processors: Secure credit card processing
• Affiliated Ismaili Organizations: Including His Highness Prince Aga Khan Shia Imami Ismaili Council for the United States of America, local and regional Ismaili Councils (USA, UK, Canada, and other jurisdictions), and Aga Khan Development Network entities for international coordination and participant services

These third parties’ and affiliated organizations’ terms of service and privacy policies govern their services. We are not responsible for their practices, security measures, or content, though we ensure they maintain appropriate confidentiality and security standards for your information.

13..2 External Links

The Website may contain links to external websites. We are not responsible for:

• Content of linked websites
• Privacy practices or security measures
• Accuracy or completeness of linked information
• Any damages from your access to linked sites

You access external links at your own risk and should review their terms and privacy policies.

13.3 Third-Party Content and Endorsements

Inclusion of links or references to third-party services does not constitute endorsement. We do not endorse or assume responsibility for third-party products, services, or content.

14. ASSUMPTION OF RISK AND WAIVER

14.1 Health and Safety

By attending the Conference in person, you acknowledge:

• Awareness of your own medical conditions and health status
• Responsibility for monitoring your health and seeking medical care if needed
• The Conference is not responsible for medical emergencies or health complications
• You assume all health and safety risks

14.2 Venue and Facilities

You assume all risks associated with:

• Travel to and from The Ismaili Center, Houston
• Use of Conference facilities and equipment
• Environmental conditions at the venue
• Interactions with other participants in shared spaces

14.3 Force Majeure

The Conference organizers are not liable for failure to perform obligations due to:

• Natural disasters (earthquakes, hurricanes, floods)
• Public health emergencies (pandemics, disease outbreaks)
• War, terrorism, or civil unrest
• Government actions or restrictions
• Other unforeseen circumstances beyond our control

In cases of force majeure, we will:

• Notify participants promptly
• Offer alternatives (rescheduled Conference, virtual participation, full refund)
• Not be liable for damages or losses

15. DISPUTE RESOLUTION

15.1 Informal Resolution

If you have a complaint or dispute:

1. Contact us at conference@gihpc.com with detailed information
2. Describe the nature of the dispute and resolution sought
3. Include all relevant documentation and evidence
4. Allow 10 business days for initial response

We will attempt to resolve disputes informally through good-faith negotiation.

15.2 Escalation

If informal resolution is unsuccessful:

1. Submit a formal written complaint to conference@gihpc.com
2. Include supporting documentation and prior correspondence
3. The Conference director or designated representative will investigate
4. We will respond with a written decision within 30 days

15.3 Arbitration

Except as provided in Section 14.4, any dispute arising from these Terms and Conditions or your participation in the Conference shall be resolved by binding arbitration rather than litigation. Arbitration will:

• Be conducted under the rules of the American Arbitration Association (AAA)
• Occur in Harris County, Texas
• Be presided over by a single neutral arbitrator
• Be confidential and subject to limited appeal rights
• Require each party to bear its own costs unless the arbitrator determines otherwise

15.4 Class Action Waiver

You agree that any arbitration shall be conducted on an individual basis and not as a class action, class arbitration, or representative action. You waive any right to participate in collective or class litigation.

16. GOVERNING LAW AND JURISDICTION

These Terms and Conditions are governed by and construed in accordance with the laws of the State of Texas, without regard to its conflicts of law principles.

Jurisdiction and Venue:

• Any legal proceeding arising from these Terms and Conditions shall be brought exclusively in the federal or state courts located in Harris County, Texas
• You consent to the exclusive jurisdiction and venue of these courts
• You waive any objection to venue or inconvenient forum

17. SEVERABILITY

If any provision of these Terms and Conditions is found to be invalid, unenforceable, or in violation of law:

• That provision shall be severed
• The remaining provisions shall continue in full force and effect
• The severed provision shall be reformed to the minimum extent necessary to make it valid and enforceable while preserving our intent

18. ENTIRE AGREEMENT

These Terms and Conditions, together with the Privacy Policy, constitute the entire agreement between you and the Conference organizers regarding the Website and Conference. They supersede all prior agreements, understandings, negotiations, and discussions, whether written or oral.

Any modifications to these Terms and Conditions must be in writing and signed by an authorized representative of the Conference organizers.

19. AMENDMENT AND UPDATES

19.1 Right to Modify

We reserve the right to modify these Terms and Conditions at any time. Changes will be effective immediately upon posting to the Website.

19.2 Notification of Changes

If material changes are made:

• We will notify registered participants via email
• Updated terms will be posted on the Website
• The effective date will be identified

19.3 Continued Use

Your continued use of the Website or participation in the Conference following the posting of updated terms constitutes your acceptance of the modified terms.

20. CONTACT INFORMATION

For questions, concerns, or communications regarding these Terms and Conditions or the Conference:

Email: conference@gihpc.com

Response Time: We typically respond to inquiries within 10 business days.

21. ACKNOWLEDGMENT AND AGREEMENT

BY ACCESSING THE WEBSITE, REGISTERING FOR THE CONFERENCE, OR SUBMITTING ANY CONTENT (INCLUDING ABSTRACTS OR POSTERS), YOU ACKNOWLEDGE THAT YOU HAVE READ THESE TERMS AND CONDITIONS AND THE PRIVACY POLICY IN THEIR ENTIRETY, UNDERSTAND THEM COMPLETELY, AND AGREE TO BE BOUND BY ALL OF THEIR TERMS.

If you do not agree with any portion of these Terms and Conditions or the Privacy Policy, do not access the Website or register for the Conference.